Communication and Changes

Goal

Game-change communication ensures that a change is not only stored in the schedule, but also reaches the affected people. This chapter explains how league administration and referee/official assignment maintain date, venue or game status cleanly and then communicate the change traceably through a briefing.

A briefing does not replace schedule maintenance. First, the game data is changed in the responsible area. Then the information is documented as a draft or sent from the briefing area.

Role and Access

Direct References

Prerequisites

Subsections

Example Games

The examples help with trying the workflow in the demo application. In a real season, use your own games and contacts.

11.1Document and Communicate Game Change

Goal

A game change is complete when two things match: the functional game data has been changed in the right place, and the information has been saved or sent as a briefing. The history then shows who was informed and whether delivery was successful.

Classify the Change

Maintain Game Data

1. Sign in as league administration.
2. Switch to the matching association workspace.
3. In navigation, open Competition and then Games.
4. Select the matching league or use filters such as Game ID, Game number, Venue, Game status or Date/time.
5. Open the affected game.
6. Adjust Date/time, Venue, Game status or Note.
7. Save the game.

Path note: /admin/games

Create Briefing

1. In navigation, open Competition and then Referee assignments.
2. Select season, game day and venue.
3. On the affected game, open Edit assignment.
4. Go to Game preparation / Briefings.
5. Click Create briefing.
6. Select the matching Type, for example Time change, Game rescheduling, Cancellation or Correction / addition.
7. Check Subject and Message. The template contains game, league, matchup, date/time, venue and assignment.
8. Check Recipients from assignment and add Free recipients if needed.
9. Click Save draft or Save and send.

Path note: /admin/referee-assignments

Check Recipients

For change types such as Time change, Game rescheduling, Cancellation and Correction / addition, home club and away club are preselected as recipients when they have an email address. Assigned referees and officials can be selected in addition.

Read History and Follow-up Briefing

After saving, the briefing appears in Game preparation / Briefings. The table shows Type, Subject, Status, Delivery and Actions.

Sent briefings remain available as snapshots. If a message must be corrected after delivery, create a Follow-up briefing instead of overwriting the old delivery. In the detail view, the Delivery history section shows when each recipient was reached, skipped or logged as failed.

Understand Locks

When a game report has been finally reviewed, the application locks further assignment changes and new briefings. The page then shows a message equivalent to: Game report reviewed - referee assignment locked. For a later functional correction, first change the league decision in the referee ombuds office context.

Typical Mistakes

• Date/time or venue is changed, but no briefing is prepared.
• A briefing is sent before home and away club have been checked.
• A cancellation is written as a normal game rescheduling.
• Someone tries to edit a sent briefing afterwards, even though a follow-up briefing is required.
• An assignment change is communicated without maintaining the slots in referee assignments.

Checklist

Expected Result