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Referee Context
Goal
The referee context describes work around availability, own assignments, referee and official assignment, referee review and feedback on the game report.
The chapter deliberately separates three views:
View
What this view is for
Referee or official
maintain own availability, read own assignments and review game reports from own role
Referee assignment
assign people from availability, pool and license state to concrete games
Game report recorder
understand when a submitted report moves on to referee review
Role and Permission
Role
Typical work in this chapter
Referee
set availability, open own assignments, review game report, save feedback
Timekeeper, penalty bench, tournament management
read own assignments and be visible in assignment depending on the concrete official role
Referee assignment or league administration
assign referees and other game officials and send briefings
Club administrator
set availability for own referee/official profiles by proxy
when assignment, game rescheduling, cancellation or follow-up briefing are actively communicated
Prerequisites
Prerequisite
Meaning
Active profile
The person is prepared as referee, official, timekeeper or game report recorder
Schedule
Games have season, league, teams, date, time and venue
Referee registration
Referee profiles are submitted and confirmed for the season if they should be assigned as referees
Workspace
Referees work in Referee / Official / Recorder; assigners work in the association workspace
Subsections
No.
Topic
Goal
9.1
Set own referee availability
report per game day and venue whether assignment is possible
9.2
Open my assignments
read assigned games, roles and review status
9.3
Create referee and official assignments
assign people to concrete games and communicate changes
9.4
Review game report
check submitted report from referee perspective
9.5
Enter referee feedback
confirm report or save objection with comment
Example Games
The examples help with trying the workflow in the demo application. In a real season, use your own games, people and venues.
Example
Suitable for
WLD-001
finally reviewed report, only for orientation
WLD-004
referee review with objection and correction path
upcoming WLD game day
availability and assignment before game day
9.1Set Own Referee Availability
Goal
Referees and officials report per game day and venue whether they can be assigned. An entry does not apply to one single game, but to the combination of date and venue. If several games take place there, the same availability applies to all games at that location.
Availability is a planning signal. It does not replace an assignment and is not a promise for a concrete duty.
Status Values
Status
Meaning
Available
Person can be considered for this game day and venue
Not available
Person should not be assigned for this game day and venue
Unknown
Feedback is open or deliberately unclear
Workflow
Sign in as referee or official.
Switch to the workspace Referee / Official / Recorder.
In navigation, open Referees and then Referee availability.
Select the season if needed.
In Person selection, check that your person is visible.
Click Edit availability.
Find the matching game day and venue.
Use Show all if past game days should be visible.
Click Set availability.
Select Available, Not available or Unknown.
Add a short Note if needed.
Click Save or Save and back to game-day selection.
Proxy Maintenance
The normal case is maintenance by the referee or official. A club administrator can set availability by proxy for people of their own club when the feedback arrived outside the system.
For this proxy case, the club opens Open tasks > Referee availability. Workflow and meaning of the status values stay the same. The note should briefly explain that the feedback was entered by proxy.
Controls
Element
Meaning
Referee availability
entry point for own or proxy availability feedback
Back to person selection
back to selectable person in the season
Show current only / Show all
controls whether past game days are visible
Set availability
opens status and note for game day and venue
Note
optional note for time window, travel or proxy case
Save and back to game-day selection
saves and jumps back to the game-day list
Typical Mistakes
Situation
Meaning
Referee availability is missing
check workspace and active referee/official profile
no season visible
there is no available season in the current context
no game days visible
the schedule has no dated games for this season yet
person is missing
person is not in the own referee/official pool or not active
status was expected for a game
availability is saved per game day and venue, not per individual game
9.2Open My Assignments
Goal
My assignments is the personal overview of assigned games and roles. A person sees only games where they are involved as referee, timekeeper, penalty bench, tournament management or coach.
The page is read-only. Availability is maintained under Referee availability. Concrete assignment is done by league administration or referee assignment.
Workflow
Sign in as referee or official.
Switch to the workspace Referee / Official / Recorder.
In navigation, open Referees and then My assignments.
Select the season if needed.
In Time range, set the desired filter.
If needed, limit the view in Role to a role group.
Click Show after changing the role filter.
Read game day, venue, game, time, league, matchup, own role and review status.
On a reviewable report, open Review now or View/change review.
Filters
Filter
Meaning
Open reviews
shows referee assignments with reviewable report and own review still open; this can also include finally reviewed reports when own historical feedback is still missing
Scheduled
shows upcoming assignments
Played
shows past assignments
All
shows all own assignments in the season
Role
Meaning
All roles
all own assignments
Referee
referee slots such as first, second or head referee
Timekeeper
timekeeper roles
Officials
penalty bench, tournament management or game-day helper
Coach
coach roles from the game report, if the same person may open the referee/official workspace
Review Status
Status
Meaning
No report yet
there is no game report for the game yet
Waiting for submission
the report is not yet in a reviewable status
Review open
own referee review can be submitted
Confirmed
the person confirmed the game report from their own perspective
Objected
the person documented a discrepancy
Finally reviewed
the report has been completed by the league
Referee feedback on a finally reviewed report is only historical late feedback. It does not open a correction path and does not change the league decision.
Typical Mistakes
Situation
Meaning
My assignments is missing
check workspace and referee/official profile
No assignments for the current filters.
switch from Open reviews to Scheduled or All
No own assignments yet.
there is no assignment or coach role for this person yet
no review action visible
the report is not submitted yet or the own role is not review-required
9.3Create Referee and Official Assignments
Goal
Referee and official assignment assigns prepared people to concrete games. This work belongs to league administration, referee assignment or administrators with matching association access.
Availability, pool, registration status and license state help the decision. They do not replace the decision.
Basics
Basis
Meaning
Schedule
game has league, teams, date, time and venue
Referee/official pool
people are prepared and active in the club
Referee registration
referee profiles are confirmed for the season
License state
referee and timekeeper licenses are visible in assignment and checked before assignment
Availability
feedback per game day and venue is visible or consciously unknown
Workflow
Sign in as league administration or referee assignment.
Switch to the association workspace.
In navigation, open Competition and then Referee assignments.
Select the season if needed.
Use Show all if past game days should be visible.
On the matching date and location, open Open game day.
On the concrete game, open Edit assignment.
Fill referee slots with Assign or Change.
Fill further game officials with Enter or Change.
Check availability, note, license hint and possible role conflicts.
Remove wrong assignments with Withdraw or Remove.
Check that the duty then appears under My assignments.
Slots
Slot
Purpose
Typical source
1st referee
leads the game on the rink
confirmed referee registration with matching license state
2nd referee
second field referee, if required
confirmed referee registration with matching license state
Head referee
functional lead or observer role
confirmed referee registration with matching license state
Official timekeeper
manages game time and game-day data
official profile with timekeeper role and license hint
Second timekeeper / lay timekeeper
supports or substitutes timekeeping according to league rules
active person from the official pool
Penalty bench attendant
supports penalties and bench times
active person from the official pool
Tournament management
coordinates multiple games or a game day on site
active person from the official pool
Game-day helper remains important in the club pool, but is not a dedicated slot in the current assignment form.
Classify Availability
Signal
Classification
Available
person can be considered for date and venue
Not available
person should not be assigned; decide any exception consciously
Unknown
feedback is missing or open
Note
consider restriction, time window or travel hint
License hint
check functionally before assignment, especially for referee and timekeeper
Prepare and Send Briefings
The briefing area is in single-game assignment under Game preparation / Briefings. A briefing actively informs people about duty, change, rescheduling, cancellation or addition. It does not replace assignment.
Open the concrete game through Edit assignment.
Check roles, date/time, venue, notes and recipients.
Click Create briefing.
Select the matching type, for example Game preparation, Time change, Game rescheduling, Cancellation or Correction / addition.
Check Subject, Message and Recipients from assignment.
Add Free recipients if needed.
Use Save draft or Save and send.
Element
Meaning
Create briefing
creates a draft for active communication
Recipients from assignment
suggested people from referee and official slots
Free recipients
additional recipients with role, name and email
Save and send / Send
sends the draft to the selected recipients
Send again
sends an already sent briefing again
Retry failed
sends only failed deliveries again
Follow-up briefing
creates a new message for a later change
After delivery, a briefing remains as a snapshot. It is no longer edited so that subject, message, recipients and delivery history stay reviewable.
Document Changes and Withdrawals
Assignment changes are maintained directly on the slots. Communication about them runs through briefing or follow-up briefing.
Change
Procedure
Replace referee
use Change on the slot and then send a follow-up briefing if needed
Remove referee
use Withdraw on the slot
Replace official role
use Change on the role
Remove official role
use Remove on the role
Game rescheduled or cancelled
change game data in the matching context and inform affected people by briefing
Reviewed game reports lock further assignments and briefings. If something must be changed afterwards, the report is first set to correction required in the review context.
9.4Review Game Report
Goal
An assigned referee reviews a submitted game report from their own role. The page Review game report is a read-only page with feedback area. Report data is not changed there.
Workflow
Open Referees > My assignments.
In the time range filter, select Open reviews or All.
On the matching game, open Review now or View/change review.
Check header, matchup, score, game status and report status.
Check the areas Result, Coaches, Lineup, Periods, Events and Add-on sheets.
Collect findings for feedback in subsection 9.5.
If needed, return via Back to My assignments.
Review Points
Area
What you check
Referee review
own feedback status and comment
Result
score, result status and result type
Coaches
entered coaches per team
Lineup
players, jersey numbers, positions and pass numbers
Periods
period scores and notes
Events
goals, penalties, timeouts and details
Add-on sheets
special incidents, penalty shootout or additional documents
Typical Mistakes
Situation
Meaning
Review now is missing
the report is not submitted yet or the role is not review-required
Feedback currently not possible.
the report is not yet in a status that allows feedback
data in the report is wrong
do not change it here; document the finding in feedback
9.5Enter Referee Feedback
Goal
In Referee review, the assigned referee documents their own statement on the game report. Feedback does not block final league review, but is visible and evaluated there.
Workflow
From My assignments, open Review now or View/change review.
Check the report data as described in subsection 9.4.
Add a Comment if needed.
Click Confirm if the report is correct from your perspective.
Click Object if a discrepancy or question should be documented.
After saving, check status Confirmed or Objected.
Actions
Action
Meaning
Confirm
saves feedback as functionally confirmed
Object
saves feedback as objection with mandatory comment
