License and Review Office Context

Goal

This context explains the license-application workflow from the club and review-office perspective: create draft, maintain application data, upload documents, submit, answer follow-up questions, review and decide the application, then check the created license and its effect in league operations.

Player-list registration is handled in club game operations and association review. This chapter focuses on licenses and the review-office process that supports player, coach, referee and official eligibility checks.

Role and Permission

• Club administrator starts and maintains applications for people in the club context.
• Review office checks applications, asks questions and decides.
• League administration reads license effects in player, coach and referee workflows.
• Administrator supports correction only where the workflow allows it.

Prerequisites

• Person and club membership exist.
• Required person data is maintained.
• The club workspace is active for club-side application work.
• Review office access is active for decision work.
• Documents are available where the application type requires them.

Subsections

7.1Start License Application and Create Draft

7.1.1Goal and Context Switch

The club starts a license application for a person. The first step creates a draft. The application is not visible as a decision-ready item until it is submitted.

7.1.2Example Data

7.1.3Start Application

1. Sign in as club administrator.
2. Switch to the club workspace.
3. Open License applications.
4. Click New application.
5. Select person, application type and intended scope.
6. Save draft.

7.1.4Check Draft

Check applicant, club, type, scope, status and missing-data warnings. A draft can still be completed by the club.

7.1.5Review-Office Counterpart

The review office does not make a decision on a draft. It becomes actionable after submission or resubmission.

7.1.6Checklist

7.2Enter Application Data, Documents and Checks

7.2.1Goal

Complete the draft so the review office can decide without unnecessary follow-up questions.

7.2.2Example Data

Use a person from the demo club and the document/reference data prepared for the license case.

7.2.3Edit Application Data

1. Open the draft.
2. Complete required person and application fields.
3. Check validity dates, scope and notes.
4. Save.

7.2.4Add Documents and Checks

1. Open document or evidence section.
2. Upload or reference required files.
3. Add compliance checks or notes where the form provides them.
4. Save and return to the application detail.

7.2.5Checklist

7.3Submit Application and Track Status

7.3.1Goal

Submission hands the application over to the review office.

7.3.2Review Before Submission

Check applicant, club, type, scope, validity, documents and warnings. Submit only when the application is ready for review.

7.3.3Submit

Click Submit application and confirm the action if the interface asks for confirmation.

7.3.4Track Status

7.3.5Checklist

7.4Answer Follow-Up Question

7.4.1Goal

The club answers a review-office question and resubmits the application.

7.4.2Read Follow-Up

Open the application detail and read the review-office note. Identify whether data, documents or explanations are missing.

7.4.3Enter Answer

1. Add or correct requested data.
2. Upload missing documents if needed.
3. Enter a clear answer note.
4. Save.

7.4.4Resubmit

Submit again after the correction. The review office should then see the application as ready for another decision.

7.5Review and Decide Application

7.5.1Goal and Access

The review office checks submitted applications and decides whether the license can be granted, must be corrected or is rejected.

7.5.2Filter Inbox

1. Sign in as review office.
2. Open the license-review inbox.
3. Filter by status, type, club or search term.
4. Open the submitted application.

7.5.3Detail Review

Check applicant, club, application type, scope, documents, compliance checks, notes, warning state and history.

7.5.4Decisions

For follow-up and rejection, the note must be concrete enough for the club to understand the reason.

7.5.5Checklist

7.6Check Created License

7.6.1Goal

After approval, verify that the resulting license exists and can be read in the license register and at the person.

7.6.2Open Target License

1. Open the approved application.
2. Follow the target-license link if shown.
3. Check type, scope, person, status and validity.
4. Open the license register if needed.

7.6.3Check Effect at Person

At the person or club context, verify that license hints now reflect the approved license where the application uses them.

7.6.4Checklist

7.7Classify Effect in Competition

7.7.1Goal

Understand where the license matters in league operations.

7.7.2Effect by License Type

7.7.3Boundaries

• A license does not automatically register a player to a league.
• A license does not replace a coach profile or referee profile.
• A license hint does not by itself assign a person to a concrete game.
• Final game-report approval remains a separate league decision.

7.7.4Checklist

Expected Result

The club can create, complete, submit and correct license applications. The review office can filter, review and decide applications. Approved licenses are visible and their effect in player, coach, referee and official workflows is understood.