Referee Context

Goal

The referee context describes work around availability, own assignments, referee and official assignment, referee review and feedback on the game report.

The chapter deliberately separates three views:

Role and Permission

Direct References

Prerequisites

Subsections

Example Games

The examples help with trying the workflow in the demo application. In a real season, use your own games, people and venues.

9.1Set Own Referee Availability

Goal

Referees and officials report per game day and venue whether they can be assigned. An entry does not apply to one single game, but to the combination of date and venue. If several games take place there, the same availability applies to all games at that location.

Availability is a planning signal. It does not replace an assignment and is not a promise for a concrete duty.

Status Values

Workflow

1. Sign in as referee or official.
2. Switch to the workspace Referee / Official / Recorder.
3. In navigation, open Referees and then Referee availability.
4. Select the season if needed.
5. In Person selection, check that your person is visible.
6. Click Edit availability.
7. Find the matching game day and venue.
8. Use Show all if past game days should be visible.
9. Click Set availability.
10. Select Available, Unavailable or Unknown.
11. Add a short Note if needed.
12. Click Save or Save and return to game-day selection.

Proxy Maintenance

The normal case is maintenance by the referee or official. A club administrator can set availability by proxy for people of their own club when the feedback arrived outside the system.

For this proxy case, the club opens Open tasks > Referee availability. Workflow and meaning of the status values stay the same. The note should briefly explain that the feedback was entered by proxy.

Controls

Typical Mistakes

9.2Open My Assignments

Goal

My assignments is the personal overview of assigned games and roles. A person sees only games where they are involved as referee, timekeeper, penalty bench, tournament management or coach.

The page is read-only. Availability is maintained under Referee availability. Concrete assignment is done by league administration or referee assignment.

Workflow

1. Sign in as referee or official.
2. Switch to the workspace Referee / Official / Recorder.
3. In navigation, open Referees and then My assignments.
4. Select the season if needed.
5. In Time range, set the desired filter.
6. If needed, limit the view in Role to a role group.
7. Click Show after changing the role filter.
8. Read game day, venue, game, time, league, matchup, own role and review status.
9. On a reviewable report, open Review now or View/change review.

Filters

Review Status

Referee feedback on a finally reviewed report is only historical late feedback. It does not open a correction path and does not change the league decision.

Typical Mistakes

Support Recording as Timekeeper or Penalty-Bench Official

1. Open My assignments and check season, game day, venue, teams and Own role.
2. Use Timekeeper for timekeeping or Official for other assigned functions. Timekeeping, penalty bench and tournament management are different tasks.
3. Agree with the approved recorder how confirmed period scores, goals, penalties, timeouts and special incidents are handed over. Identify game, team, person and time clearly; clarify uncertain information with referees.
4. If you are to enter the report yourself, arrange separate approval as a recorder. In the appropriate workspace, Record game day shows club releases and league assignments.

A timekeeper or official slot, licence or entry in My assignments alone does not grant report-recording access. The assignment page is read-only. No live game clock is operated here.

Recording, referee feedback and the final league decision are separate steps. A referee objection does not automatically return a report for editing; league management issues any necessary correction request.

9.3Create Referee and Official Assignments

Goal

Referee and official assignment assigns prepared people to concrete games. This work belongs to league administration, referee assignment or administrators with matching association access.

Availability, pool, registration status and license state help the decision. They do not replace the decision.

Basics

Workflow

1. Sign in as league administration or referee assignment.
2. Switch to the association workspace.
3. In navigation, open Competition and then Referee assignments.
4. Select the season if needed.
5. Use Show all if past game days should be visible.
6. On the matching date and location, open Open game day.
7. On the concrete game, open Edit assignment.
8. Fill referee slots with Assign or Change.
9. Fill further game officials with Enter or Change.
10. Check availability, note, license hint and possible role conflicts.
11. Remove wrong assignments with Withdraw or Remove.
12. Check that the duty then appears under My assignments.

Slots

Game-day helper remains important in the club pool, but is not a dedicated slot in the current assignment form.

Classify Availability

Prepare and Send Briefings

The briefing area is in single-game assignment under Game preparation / Briefings. A briefing actively informs people about duty, change, rescheduling, cancellation or addition. It does not replace assignment.

1. Open the concrete game through Edit assignment.
2. Check roles, date/time, venue, notes and recipients.
3. Click Create briefing.
4. Select the matching type, for example Game preparation, Time change, Game relocation, Cancellation or Correction / addition.
5. Check Subject, Message and Recipients from assignment.
6. Add Manual recipients if needed.
7. Use Save draft or Save and send.

Inform Everyone Reliably

• Add the necessary guidance to the template: meeting point, arrival time, duties and a contact for questions.
• Check assigned referees and officials as well as the home and away clubs. For Game preparation, club contacts are not automatically selected.
• Recorders, coaches, venue contacts and helpers do not automatically all appear as recipients just because they are involved. Add missing contacts under Manual recipients, or agree on forwarding through the club.
• Use Tournament director for a manual tournament contact; use Manual for additional coaches, recorders or venue contacts. A manually added recipient does not gain application permissions.
• Save draft only prepares the briefing; Save and send sends email. Then check the overview and Delivery history: a failed delivery or a recipient skipped because of a missing email address has not been reached.

Change the Time or Game Day and Inform Again

1. First save the correct date, venue or assignment in the responsible workspace. A change alone sends no message.
2. If a briefing has already been sent, open its Follow-up briefing. This creates a new draft linked to the earlier message, using the currently saved game data.
3. Check the type and explicitly describe what changed and which details now apply. Check the current recipients too; inform any newly assigned person.
4. Send the new briefing deliberately and check delivery attempts in the history.

Send again repeats the same message to the same saved recipients, for example as a reminder. It does not adopt a new time or assignment. Use a Follow-up briefing for changed content or recipients; use Retry failed for failed delivery attempts. Contacts without email need a confirmed address or another way to receive the information.

An existing draft also does not update itself after a game change. Check and correct it before sending. Outdated identifies a game or assignment changed after delivery; it does not trigger an automatic message.

After delivery, a briefing remains as a snapshot. It is no longer edited so that subject, message, recipients and delivery history stay reviewable.

Document Changes and Withdrawals

Assignment changes are maintained directly on the slots. Communication about them runs through briefing or follow-up briefing.

Reviewed game reports lock further assignments and briefings. If something must be changed afterwards, the report is first set to correction required in the review context.

9.4Review Game Report

Goal

An assigned referee reviews a submitted game report from their own role. The page Review game report is a read-only page with feedback area. Report data is not changed there.

Workflow

1. Open Referees > My assignments.
2. In the time range filter, select Open reviews or All.
3. On the matching game, open Review now or View/change review.
4. Check header, matchup, score, game status and report status.
5. Check the areas Result, Coaches, Lineup, Periods, Events and Add-on sheets.
6. Collect findings for feedback in subsection 9.5.
7. If needed, return via Back to My assignments.

Review Points

Typical Mistakes

9.5Enter Referee Feedback

Goal

In Referee review, the assigned referee documents their own statement on the game report. Feedback does not block final league review, but is visible and evaluated there.

Workflow

1. From My assignments, open Review now or View/change review.
2. Check the report data as described in subsection 9.4.
3. Add a Comment if needed.
4. Click Confirm if the report is correct from your perspective.
5. Click Object if a discrepancy or question should be documented.
6. After saving, check status Confirmed or Objected.

Actions

An objection does not automatically return the report. The final decision is made by the league in Review & approval subsection 10.1 Review game report and make league decision.

Expected Result